How to Start a Student Organization
How to Start a Registered Student Organization
Have you checked to see if a registered student organization like the one you are proposing exists already on campus? If it does, have you contacted the organization to see if they are accepting new members or how your proposed organization could merge with an existing group to provide the same services/experiences to UI students? If there is not an organization on campus with a mission similar to the one you are proposing, or if there is an existing group but it conflicts with your mission/ideas/goals, then follow the steps below to start a new student organization at the University of Iowa.
Things to know before getting started:
Keep in mind that your student organization must contain 80% University of Iowa students. In starting an organization, you are required to have five members. This means, four of the five must be University of Iowa students.
Student organizations petitioning for registration are not eligible to use the name the University of Iowa in their organization's name. The organization could be named "Student Club at Iowa" or "Student Club", but not "University of Iowa Student Club".
Steps to receive approval
Student organizations are approved by the Student Organization Review Committee once per semester. In ordered to be considered, you must complete You may be contacted to present to the Student Organization Review Committee depending on the nature of your proposed organization's activities.
The Summer registration window is open from July 1st to July 31st. The deadline to complete steps 1-5 is July 31st, 2020
Ensure the organization you're starting doesn't already exist. You can check by visiting Engage. You also will need to make sure you have five (5) people who are willing to be members within the organization.
Create a constitution for your potential new student organization using the Constitutional Standards & Guidelines.
If you need assistance drafting your constitution, please contact the Office of Leadership, Service, & Civic Engagement by email at firstname.lastname@example.org.
Your organization’s constitution must include the entire mandatory UI Human Rights Clause in the membership section, and it must include the entire mandatory Financial Clause as written within the Constitutional Standards & Guidelines. Remember to edit the dissolution portions of the Financial Clause that are noted (IN PARENTHESIS).
Do not simply copy/paste, then answer, the questions/prompts asked in the Constitutional Standards & Guidelines. Put thought into your organization’s constitution; format the information so that it is easy to reference and use. Keep in mind, the goal is for your organization to outlast your time at the University. You are setting up the structure that will govern your organization in to the future.
Contact the Coordinator's for Student Organization Development (email@example.com) to set up a Pre-registration meeting with them (or their designee) to discuss your potential new student organization. If you want to start a new Sports Club, please contact Recreational Services to meet with an Assistant Director, Sport Programs. Shannon Tumelty (firstname.lastname@example.org) or Matt Schaefer (email@example.com)
You must bring a hard copy of the final draft of your constitution to your Pre-registration meeting for feedback.
Based on the discussion and feedback provided at your Pre-registration meeting, make any changes before proceeding to Step 4.
Sign into Engage with your Hawk ID and password. If you have not joined Engage, you must create an Engage Personal Profile.
Once in Engage, click on the “Browse Organizations” tab toward the top of the screen. Then, Click on the green button that says, “Register New Organization.” You will then need to click on “Center for Student Involvement & Leadership” and finally click “Select.”
Complete the New Organization Registration Form. This form should take about 20 to 25 minutes to complete.
Submit the New Organization Registration Form.
*Please note: If a New Organization Registration Form is submitted without first submitting the Intent to Register form and having a Pre-registration Meeting, the form will be re-opened and will not be reviewed until a meeting has been held.
New Organization Registration Requests are approved by the Student Organization Review Committee (SORC) You may be contacted to present to the Student Organization Review Committee depending on the nature of your proposed organization's activities. One of the Student Organization Devleopment Staff or Sport Programs staff will contact you about attending the meeting.
If approved by SORC, you will be sent an official notification via email (allow approximately one week). All Presidents and Treasurers of new organizations are required to complete online trainings as part of the new registration process.
As part of registration student leaders are required to complete online training related to Anti-Hazing, Student Organization Polices and Procedures, and Treasurer Operations. Training is facilitated via an ICON Course. Student Organization Leaders will be added to the course after they’ve completed phase one of re-registration.
Policies and Procedures
Step 8:Once you completed online trianings, please reach out of the Student Organization Devleopment Team or Sport Proram staff to review the Engage system and get your portal set up.