Student Organization Business Office
The Student Organization Business Office (SOBO) provides financial assistance to all registered student organizations, the Undergraduate Student Government (USG), and the Graduate and Professional Student Government (GPSG) commissions and committees.
Effective Fall 2020, the Student Organization Business Office (IMU Room 132) will reopen on an appointment-only basis (limited to 1 member per visit) to accommodate social distancing recommendations. Appointments can be requested by contacting email@example.com for student organization deposits and credit card (p-card) checkouts. All other business should be conducted through email and/or virtual conference meetings.
Important Fall 2020 Student Organization updates can be found here.
Student Organization Expenses:
During this time, it is highly recommended to spend personal funds and seek reimbursement from the student organization whenever possible. This will allow for student organization business to be completed without any required trips to the IMU. Keep in mind University Purchasing rules still apply (i.e. printing/copying, personal supplies, hazardous materials, etc.). Find out more by reviewing Policies Affecting Student Organizations.
Credit card checkouts are available on an appointment-only basis. Email firstname.lastname@example.org with an attached credit card request form to schedule an appointment with a staff member at least 1 business day before your desired appointment day. Please ensure your Outlook calendar is up to date. Reimbursement, credit card request, and more forms can be found on our SOBO Forms page. Email approval from an account signer in place of a signature is sufficient. We are not using paper forms until further notice (except for deposit forms).
Please contact us for advice before service agreements/purchases, purchases over $5000, or any unique purchase request.
Of special note: the University is currently prohibiting any items that qualify as Personal Protective Equipment (PPE) from being purchased with a P-card or paid as a reimbursement. These items are required to be purchased through the University Purchasing department, which has centralized procurement and distribution across campus. If you need any of these items, you should e-mail SOBO (email@example.com) to arrange an order. The list of restricted items is as follows:
- Masks -- N95, N95 NOISH, KN95, Surgical or isolation masks, etc.
- Gloves – Latex, Nitrile, Disposable, etc.
- Face Shields
- Disinfectant wipes for cleaning – i.e. Virex 256, bleach, Clorox wipes, etc.
- Hand Sanitizer
Student Organization Deposits:
We are encouraging student organizations to collect money safely with proper social distancing. This may include collecting money by electronic means, mail, or meetings that comply with recommended health and safety guidelines.
Statement on collecting money by electronic means:
Currently, the only approved 3rdparty vendor for student organizations to have money directly deposited with the University is Signmeup.com. The University has a contract with Signmeup.com to allow a student organization to set up an account with reduced fees. If a student organization is interested in creating a Signmeup page, the organization must first contact firstname.lastname@example.org for instructions on how to set up a Signmeup page that will link to their SOBO (Student Organization Business Office) account.
Individuals might decide to use other 3rd party electronic money collection services such as Venmo, PayPal, etc. with an account set up using their own name. There could be a potential for tax liability for the individual collecting the money. As such, individuals should proceed at their own risk. These accounts may not be set up or advertised as using the name or email address of a student organization or the University of Iowa and cannot be linked to a University account. Money received using these services is treated no differently than receiving cash, and the Cash Handling policy should be followed.
Deposit by appointment:
Contact email@example.com to schedule an appointment with a staff member. Please ensure your Outlook calendar is up to date and describe your planned deposit. It is recommended that you count the cash and endorse the back of each check with your student organization’s name and “for deposit only” before your appointment. Please contact your scheduler if you need to reschedule.
Deposit by mail (checks only; do not mail cash):
Checks made payable to your student organization should be mailed to:
Student Organization Business Office
132 Iowa Memorial Union
Iowa City, IA 52242
We will continue to provide updates as recommended health guidelines and office procedures change. Please e-mail firstname.lastname@example.org with all questions and requests.
Commonly used student resources:
- SOBO Forms
- Treasurer Resource Guide
- Policies Affecting Student Organizations
- Statement Regarding Electronic Money Collection
- Fundraising W9 Requests and Tax Issues
- Cash Handling
- The main interface through which all financial paperwork for organizations must be approved
- Continual assistance to organizations in the interpretation of university financial policies and regulations
- Assistance in the financial planning of programs and events
- Monthly University and Year-To-Date reports
- A financial learning resource for student org treasurers
In-person: 132 IMU, by appointment only
Fall 2020 PracticesTo limit person-to-person contact, the Student Organization Business Office encourages student leaders to submit requests electronically whenever possible.Learn More